Privacy & Cookie Policy

Privacy Policy

This privacy policy sets out how Newbattle Abbey uses and protects any information that you give when you use this website or if you share information when you correspond with us through this website.

Newbattle Abbey is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website then you can be assured that it will only be used in accordance with this privacy statement.

Newbattle Abbey may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

This policy was last updated 27/7/2020

If you have any questions about this policy please contact Newbattle Abbey by email at enquiries@newbattleabbey.com

You can access our full privacy policy here.

Who are we?

Throughout this document the terms ‘us’, ‘we’, ‘Newbattle Abbey’ and ‘our’ refer to Newbattle Abbey Conference Centre and Events venue. Newbattle Abbey also operates as a College. Please note, Newbattle Abbey College has an independent website with its own Terms and conditions, Privacy and Cookie policy. Please refer to their website for information on how they collect and use your personal information.

Newbattle Abbey’s main trading address is:
Newbattle Abbey
Newbattle Road
Dalkeith
EH22 3LL

What is a data controller?
‘Data controller’ means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by law.

What is a data processor?
‘Processor’ means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

Personal data we collect

What is personal data?
Personal data’ means any data that may identify you. Different pieces of information, which when collected together can lead to the identification of an individual, is also personal data. We collect the personal data that is needed for us to carry out the services requested, improve our services, maintain our accounts and where we are required by law.

When browsing this website or using the websites contact form, we may collect personal data including name, age, phone number, email address, your physical address, gender and any additional information that may be supplied in the message body of the contact form.

Personal Data may also include Imagery, photographs, design files, trade secrets, documents, spreadsheets and sensitive data such as usernames, passwords and financial information. If you have hired us to provide services, or when we have been hired to work together with other service providers, we will need to collect personal data from you in order to carry out these services.

We know that our users care about how their personal information is used and shared, and we take your privacy seriously. We want you to know that we do not sell, rent, or trade our email lists or information with other companies and/or businesses for marketing purposes.

To learn how we use your personal data, read our extended policy here.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

MailChimp

MailChimp is an email marketing service we use to email news, updates and events to our subscribers.

When you subscribe to our Mailchimp account you are consenting to providing your contact information which will be stored in our MailChimp account. This will consent us to send out marketing emails.

You will only receive marketing commu­nica­tion if you’ve opted in to receive them. You can opt out of receiving these at any time by clicking the unsubscribe link in any marketing email, or by contacting us at enquiries@newbattleabbey.com

You can view MailChimp’s policies at: https://­mailchimp.­com/­legal/­privacy/


Cookies

By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

What is a cookie?
A cookie is a small text file that we store on your device. Our website uses cookies to distinguish you from other users of our website and to improve the users experience while visiting. Cookies also provide us with information about how this website is used so we can keep it as up to date, relevant and as error-free as possible.

When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information.”

By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy, however, users have some control over their privacy options which are outlined further on.

Types of cookies

There are various types of cookies, please be aware that choosing to disable certain types of cookies may have an effect on your browsing experience.

Strictly necessary cookies
These are cookies that are essential to the operation of our website.

Analytical/performance cookie
These cookies allow us to recognise and count the number of visitors to our website.

Functionality cookies
These cookies are used to recognise you when you return to our website.

Targeting Cookies
These cookies record your visit to our website, the pages you have visited and the links you have followed.

What cookies do we use?

There are two different types of cookies – the ones we use on newbattleabbey.com (first party cookies) and the ones set by companies with work or interact with (we call these third party cookies).

We use various first Party browser cookies to enable the smooth running of the website.

List of Cookies:

Every attempt has been made to list all the cookies currently set on this website as accurately as possible. If you think we have missed any or any information is inaccurate, please contact us and we will investigate further.

newbattleabbey.com first party cookies

WordPress

Cookies Used:
wordpress_test_cookie

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

wordpress_test_cookie is set and used by WordPress to test for cookie capability. WordPress sets this cookie when you navigate to the login page. It is used to check whether your web browser is set to allow, or reject cookies.

WordPress – For those logged in into the backend (system administrators)

Cookies Used:
wp-settings-{user}
wp-settings-time-{user}
wordpress_logged_in_[hash]

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

WordPress also sets some wp-settings-[UID] cookies and wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of the admin interface and preserve user’s wp-admin settings. The wordpress_logged_in_[hash] cookie is used to indicate when you are logged in and who you are.

GDPR Cookie Consent

Cookies used:
cookielawinfo-checkbox-necessary
cookielawinfo-checkbox-non-necessary
viewed_cookie_policy

These cookies are used to register if a visitor has accepted the use of cookies on our site and to keep track of which cookies you approved. These cookies are saved for 365 days.

Wordfence

We use the Wordfence Security, Firewall & Malware Scan plug-in for WordPress to help keep our website safe.

Cookies used:
wfwaf-authcookie-(hash)
wf_loginalerted_(hash)
wfCBLBypass

The wfwaf-authcookie-(hash)
What it does – This cookie is used by the Wordfence firewall to perform a capability check of the current user before WordPress has been loaded.

Who gets this cookie – This is only set for users that are able to log into WordPress.

How this cookie helps – This cookie allows the Wordfence firewall to detect logged in users and allow them increased access. It also allows Wordfence to detect non-logged in users and restrict their access to secure areas. The cookie also lets the firewall know what level of access a visitor has to help the firewall make smart decisions about who to allow and who to block.

The wf_loginalerted_(hash)
Who gets this cookie – This cookie is used to notify the Wordfence admin when an administrator logs in from a new device or location.

Who gets this cookie – This is only set for administrators.

How this cookie helps – This cookie helps site owners know whether there has been an admin login from a new device or location.

wfCBLBypass
What it does: Wordfence offers a feature for a site visitor to bypass country blocking by accessing a hidden URL. This cookie helps track who should be allowed to bypass country blocking.

Who gets this cookie – When a hidden URL defined by the site admin is visited, this cookie is set to verify the user can access the site from a country restricted through country blocking. This will be set for anyone who knows the URL that allows bypass of standard country blocking. This cookie is not set for anyone who does not know the hidden URL to bypass country blocking.

How this cookie helps – This cookie gives site owners a way to allow certain users from blocked countries, even though their country has been blocked.

Third Party Cookies

Google Analytics

Cookies used:
_ga
_gid
_gat_gtag_UA_[hash]

These Google analytical cookies are used to distinguish users. Google’s analytics is a tool that helps website and app owners to understand how their visitors engage with their properties. It may use a set of cookies to collect information and report website usage statistics without personally identifying individual visitors to Google.

We have used The IP anonymization feature in Google Analytics which allows a website to request that all of their users’ IP addresses are anonymized within the product. This feature is designed to help site owners comply with privacy policies such as GDPR.

The main cookie used by Google Analytics is the ‘__ga’ cookie. The _gid cookie is used to store Session ID and to group the entire session’s activity together for each user.

The _gat_gtag_UA cookie is used to throttle request rate and expires after 1 minute.

We use google analytics so we can measure the traffic and success of individual pages and our website as a whole. We use these to learn more about how our users interact so we can keep it as up to date, relevant, enjoyable and error-free as possible.

Clearing your cookies

You can clear the cookies in your browser at any time. Learn how to clear your cookies in:
Chrome here
Apple Safari here
Internet explorer here
Mozilla Firefox here

How to opt out of Google Analytics

In order to further provide website visitors with more choice on how data is collected by Google Analytics, Google has developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics JavaScript (ga.js) to stop data being sent to Google Analytics.

The Google Analytics Opt-out Browser Add-on does not affect usage of the website in any other way. A link to further information on the Google Analytics Opt-out Browser Add-on is provided below for your convenience.

http://tools.google.com/dlpage/gaoptout?hl=None

For more information on the usage of cookies by Google Analytics please see the Google website.

https://policies.google.com/technologies/partner-sites?hl=en-GB&gl=uk

https://support.google.com/analytics/answer/6004245

Disabling Cookies

If you would like to restrict the use of cookies you can control this in your Internet browser. Links to advice on how to do this for the most popular Internet browsers are provided below for convenience and will be available for the Internet browser of your choice either online or via the software help (normally available via key F1).

Internet Explorer https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies

Google Chrome https://support.google.com/accounts/answer/61416?co=GENIE.Platform%3DDesktop&hl=en

Mozilla Firefox https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences

Apple Safari https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac